Novatia Sample Submission Form

To submit an analysis request, begin by downloading a blank routine sample submission sheet.  It is best to download the most recent version of the sheet as you will not be able to upload an older version. Open the blank sheet in Microsoft Excel and enter the sample information and details of the analysis requested for each sample to be submitted.  The sample submission sheet will tabulate the analysis requests and calculate the estimated cost. Save the sheet and proceed with Steps 1 through 4.  Select the Submit button at the bottom of the page and a confirmation will be presented summarizing the request with shipping instructions.  A confirmation will also be emailed to the contact entered in Step 3. (Check your spam folder if you have not received a confirmation email)

• Download our most recent sample submission form.
• Custom quoted projects require the use of the Excel sheet you were provided.
• Novatia will not store samples after results have been posted.
Click here to show NMR Help
• Rush Services available for 100% additional cost
• See Novatia website for detailed pricing information
NMR Sample Requirements:
• 1D Standard Analysis: >1 mg
• 1D Standard 13C Analysis: >50 mg
• 2D Standard Analysis: >10 mg
• Samples must be received in either a sealed vial or sealed Eppendorf tube. Solid samples received in cellophane or zip lock bags will not be accepted and new samples provided in the acceptable storage containers will be requested.
NMR Analysis Time:
• Analysis results usually within 5 business days of sample receipt
NMR Results:
• Standard PDF Plots with peak list and integration
• Raw data available upon request
NMR Experiment Key:
• Proton = Hydrogen
• F_19 = Fluorine
• P_31 = Phosphorus
• C_13 = Carbon
• C_13_DEPT = DEPT Carbon
• STAN_1H_COSY_HSQC_HMBC = 2D analysis including 1D proton, COSY, HSQC, and HMBC
Click here to show MS Help
• Rush Services available for 100% additional cost
• See Novatia website for detailed pricing information
Note: MW Confirmation refers to nominal mass only
MS Sample Requirements
• Minimum sample amounts
  • Small Molecules
    • 50-100 ug (e.g. 1-2 mg/mL x 25-50 uL)
    • Ideal for small molecule routine work would be at least 50 microliters of 400 micromolar sample.
    • Small molecule samples must be received in either a sealed vial or sealed Eppendorf tube. Solid samples received in cellophane or zip lock bags will not be accepted and new samples provided in the acceptable storage containers will be requested.
  • Oligonucleotides
    • Submit > 1 nmol if sending an oligonucleotide for oligo sequencing
    • Submit > 50 pico moles for oligo analyses. An ideal oligo submission for routine work would be at least 30 microliters of 5 micromolar sample
  • Proteins/ Peptides
    • 50-100 ug (e.g. 2 mg/ mL x 25-50 uL) for peptide mapping
    • 20-40 ug (e.g. 2 mg/mL x 10-20 uL) for Native MS methods
    • 10-20 ug (e.g. 1 mg/mL x 10-20 uL) for all other protein/peptide analysis.
• Samples can be dry or lyophilized sample (specify grams or moles) or in solution (specify volume & concentration)
• If the samples contain any detergent (Tween, TritonX, etc) tell us in the comments and provide an estimated concentration.
• Provide target molecular weight, molecular formula, or structure.
  • Oligonucleotide sequences (use IDT designation as specified at IDT Oligo Nomenclature) this includes sequence modifications if they are available. If the modification is unique please provide a molecular formula or structure.
• If submitting a small molecule, please indicate the structure and/or functional groups, a solvent, and any other important information in the Comments field of the Excel sheet
Plate Submission Notes:
• Discount Pricing is only available for the following MS methods:

  1. Oligonucleotide MW_Confirmation
  2. Oligonucleotide 5min_LCMS

  To Qualify for Discount Pricing:

  • Samples MUST be in a skirted plate with conical/V-shape wells. See below for accepted plates.
  • Plate position for each sample must be specified in Excel submission sheet.
  • All samples must be at concentrations between 5 uM – 10 uM with a minimum of 100 uL of sample.
    • • If plate is shipped dried-down, 0.5-1 nanomole of sample is required
  • Uniform MS method selected for all samples on the submission sheet.

  If these requirements are not met, the submission will be placed on a HOLD and the contact for that submission will be reached out. We will confirm whether to proceed with the requested analysis with full pricing per sample.

  Plate Shipping & Accepted Plates Information:

  • Plates are subject to review to qualify for discount pricing when received. Example of accepted 96-Well Plates are below:
    • https://www.thermofisher.com/order/catalog/product/A31728
    • https://www.thermofisher.com/order/catalog/product/249943
    • https://www.waters.com/nextgen/us/en/shop/vials-containers–collection-plates/wat058957-96-well-sample-collection-plate-1-ml-50-pk.html 
    • https://www.waters.com/nextgen/us/en/shop/vials-containers–collection-plates/186005837-96-well-sample-collection-plate-700–l-round-well-25-pk.html
  • If you are not using one of the plates listed above, we recommend you contact us to confirm if your plate is acceptable for discount pricing prior to submitting.
  • To prevent cross-contamination and potential sample loss, it is best to ship them either on dry ice, or dried-down.
    • • Even the best plate seals it is likely that cross-contamination will happen during the shipping process.
MS Analysis Time:
• MW Confirmation usually within 1 business day of sample receipt
• Purity Profile usually within 2 business days of sample receipt
• High Resolution data usually within 1-5 business days of sample receipt
• Large quantities of samples may take longer
MS Results:
• Web-based ProMass report available at our secure data server
• Click here to see an example of a ProMass report
Click here to show Terms and Conditions
ROUTINE ANALYSIS TERMS AND CONDITIONS:
1. Typical turnaround time is 1-5 business days for most analyses. Rush service moves your submission to the front of the instrument queue for 2X charge. Peptide mapping usually within one week. Nominal mass oligonucleotides and 1D NMR usually same day or next day. Large numbers of samples may take longer.
2. Payment for services will be made by check, credit card, wire transfer or ACH.  An approved purchase order (Net 30) or credit card details will be provided to Novatia upon submitting an analysis request: http://www.enovatia.com/novatia-sample-submission-form/ When paying by credit card, transactions will process at the time service is provided. Invoices are due and payable within the time noted on the invoice, measured from the date of the invoice.
3. Work is NOT performed under regulated conditions (e.g. cGxP) and is “for information only.”
4. Customer represents that submitted samples do not warrant exceptional handling or precautions (e.g., as with radioactive samples, controlled substances, highly potent or cytotoxic compounds, etc.) and that any available safety information (safety data sheet, occupational exposure level, control banding, etc.) will be relayed to Novatia prior to sample shipment.
5. After analysis, customer will receive an email to view results on Novatia’s Secure Web Portal: Most MS results are ProMass HTML or ACD PDF report;  NMR results include ACD PDF report and zip file of raw NMR data.
6. If additional custom data interpretation/reporting is required (apart from what is explicitly included in Point 5), Novatia can provide a quote to the customer at our hourly rate of $400/hr.
• Need Help Filling Out the Online Form?
• See Our Pricing
• Shipping Tips
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  Current Sample Submission Version : Routine_Sample_Submission_Autoprice_v3-1.xlsx.

  Download Blank Routine Sample Submission Sheet
• 1. Upload Routine Sample Submission Sheet*
  Accepted file types: xls, xlsx, Max. file size: 256 MB.
  
  Pink-shaded fields are required. Please fill out required fields as they appear.
• Need Help Filling Out the Excel Sheet?
• 
  

  Please include comments about samples or the submission on the Excel sheet. Please do this by using the comments section (column N) of the Excel sample submission sheet that you are uploading .

• 2. Select Additional Services (extra charges apply)
  • Rush (2x Standard Price)
  • Return my Samples

• For Rush service please ensure "Rush" is selected in cell M1 of the Excel Sample Submission sheet. Please note that requesting Rush analysis will increase your price to 2x the standard cost.

• • Sample Return service indicate the samples you want returned in column M of the Excel Sample Submission sheet.
  • Sample returns incur a $300 fee.
  • You MUST include an SDS for any material to be returned as SDS documentation is required for shipping.
  • If no SDS is included, samples cannot be returned and will be marked for disposal.
  • Samples marked for return service will be returned after results have been posted.

• Return Address
  Street Address Address Line 2 City StateAlabamaAlaskaAmerican SamoaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaGuamHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaNorthern Mariana IslandsOhioOklahomaOregonPennsylvaniaPuerto RicoRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahU.S. Virgin IslandsVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code

• 
  Samples can only be returned to addresses in the United States.
  
  
  

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  Sample Return Form*
  Max. file size: 256 MB.
  Please upload the completed Sample Return Form. If paying by PO, amounts should include both analysis and sample return charges.
• Download Blank Sample Return Form

• 3. Enter Contact Information

• Company Name*
• Contact Name*
• Contact Email*
  Enter Email Confirm Email
• Contact Phone*
  10-digit phone number

• 4. Complete Payment Information

• Payment Method*
  Payment MethodPurchase OrderCredit Card

• Ensure the PO is payment "net 30" or lower. If payment terms are greater than "net 30" the submission will not be accepted.

• Provide Your Credit Card Information*
  • Please Use My Card on File
  • I Will Hand-Write My CC Info Before Mailing
  • I Will Call 267-385-8355 ext. 1
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• Billing Address*
• PO #*
• Accounts Payable Email Address*
  Enter Email Confirm Email
  Please provide a contact email for your accounts payable
• Upload Purchase Order
  Max. file size: 256 MB.

• If this is your first time paying by credit card, please either call Novatia to provide your credit card information at 267-385-8355 ext. 1 after submitting your order, or include it on the completed submission form before mailing your samples to us.

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• Novatia will be closed the Third Monday in January in observance of MLK Day. A full list of our Holiday closures can be found Here. No one will be on site to receive shipments during the listed closure dates. Normal operating hours will resume the following business day.

• Novatia will be closed the Third Monday in February in observance of Presidents Day. A full list of our Holiday closures can be found Here. No one will be on site to receive shipments during the listed closure dates. Normal operating hours will resume the following business day.

• Novatia will be closed the last Monday of May in observance of Memorial Day. A full list of our Holiday closures can be found Here. No one will be on site to receive shipments during the listed closure dates. Normal operating hours will resume the following business day.

• Novatia will be closed for Independence day. A full list of our Holiday closures can be found Here. No one will be on site to receive shipments during the listed closure dates. Normal operating hours will resume the following business day.

• Novatia will be closed the first Monday in September in observance of Labor Day. A full list of our Holiday closures can be found Here. No one will be on site to receive shipments during the listed closure dates. Normal operating hours will resume the following business day.

• Novatia will be closing for Thanksgiving day and the following Friday. No one will be on site to receive shipments during the listed closure dates. A full list of our Holiday closures can be found Here. Normal operating hours will resume the following business day.

• Novatia may have reduced staffing between Christmas and New Years day. No one will be on site to receive shipments during the listed closure dates. A full list of our Holiday closures can be found Here. Normal operating hours will resume the following business day.